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Academic Probation and Expulsion

ITU exercises a “three strikes” policy when it comes to academic probation, suspension, and expulsion.

Strike 1 – Probation I
A student whose GPA for any trimester is below 3.00 will be placed on academic probation the following trimester. A hold will be placed on the student’s record and the student MUST meet with their academic advisor before they are allowed to register for the next trimester. A student on academic probation is not considered to be in “good standing” and has therefore lost the following privileges:

  • Applying for on-campus jobs, including TA positions
  • Receiving an ITU scholarship
  • Running for student government

A student on academic probation must earn a GPA above 3.00 the following trimester in order to return their academic status to “good standing.”

Strike 2 – Probation II
Earning a term GPA in any subsequent trimester that falls below 3.00 for a second time will result in Probation II. A hold will be placed on the student’s record and the student MUST meet with their Academic Advisor before they are allowed to register for the next trimester. Probation II acts as a final warning before Expulsion.

Strike 3 – Expulsion
If a student earns a GPA in any subsequent trimester that falls below 3.00 for a third time, the student will be expelled from the University. Once expelled, the student may not reapply for admission to the University for a period of one year.

Auditing Courses

Auditing a course is an option that allows the student to sit in on the course without receiving academic credit or a grade. The student is not required to complete course assignments, though he or she may do so with the permission of the instructor. A grade of AUD (Audit) is assigned to the course and recorded on the academic record. Courses taken for Audit do not apply toward any academic degree, and do not count as part of a student’s course-load. The tuition for an audited course is 50% of the tuition for a credit bearing course. Requests for auditing a course require approval of the instructor and must be made before the end of the Add/Drop period.

Attendance and Participation

All on-campus courses are held at ITU, 2711 N. First Street, San Jose, CA 95134. Attendance is mandatory for all on-campus courses at ITU. The university requires all of its students to attend, fully participate, and be engaged in all of the courses in which they are enrolled each term.

Credit Hour

Except as provided in Federal Regulation 34 CFR 668.8(k) and (l), a credit hour is an amount of work represented by intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:

  1. One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
  2. At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution, including laboratory work, internships, practice, studio work, and other academic work leading to the award of credit hours.

ITU has adopted the United States Department of Education requirements for “courses offered entirely online and without any required face-to-face class meetings.”

Credit Measurements

Academic credit hours are measured in terms of credit hours.

This is a listing of how Academic credit hours are measured:

  • 1 credit hour = 1 trimester term hour
  • 1 trimester credit hour = 15 hours of classroom lectures/30 laboratory hours/45 practicum hours 24

The student must enroll in 9 credit hours to be considered as a full-time student

Final Examinations

All classes conducted at the ITU main campus have a mandatory in-class final examination or presentation.

Grading System
A+, A, A- 4.0, 4.0, 3.7 Excellent
B+, B, B- 3.3, 3.0, 2.7 Good
C+, C, C- 2.3, 2.0, 1.7 Fair
D+, D, D- 1.3, 1.0, 0.7 Failed. Credit hours will be included in computing GPA, but will not be used toward satisfaction of unit requirements for the degree.
F 0.0 Failed. Credit hours will be included in computing GPA, but will not be used toward satisfaction of unit requirements for the degree.
P Pass. Equivalent to a C- or better; not included in computing GPA.
NP No pass. Equivalent to below a C-; not included in computing GPA.
AUD Audited the class. Credit hours will not be calculated in computing GPA.
I Incomplete coursework due to circumstances beyond the student’s control, but of passing quality; not included in computing GPA.
WIP Work in Progress; final grade to be assigned upon completion of entire course. Credit hours not included in computing GPA.
W Withdrawn. Credit hours not included in computing GPA.

Grade Changes

Requests for grade changes must be made no later than 30 days after the first date of the trimester following the trimester in which the course was taken.

Grade change requests will only be considered if the student believes the assigned grade is incorrect due to a clerical, calculation, or other technical error.

Grade change requests that contest the instructor’s judgment regarding the academic quality of the student’s work or achievement will not be considered. Grade change requests that are based solely on the student’s desire to have a better grade will not be considered. Grade change requests that include coursework submitted after the course has concluded will not be considered.

Incomplete Grade

Incomplete grade is student initiated.

An Incomplete “I” is a temporary grade which may be given at the instructor’s discretion to a student when illness, unanticipated extraordinary circumstances, or other reasons clearly beyond the control of the student prevent completion of course requirements by the end of the term.

Incomplete grades may be given only in the following circumstances:

  1. The student’s work to date is passing
  2. Attendance has been satisfactory through at least 50% of the term; an illness or other extenuating circumstance legitimately prevents completion of required work by the due date
  3. Required work may be reasonably completed in time frame agreed upon by the instructor and the student
  4. The incomplete is not given as a substitute for a failing grade
  5. The incomplete is not based solely on a student’s failure to complete work or as a means of raising his or her grade by doing additional work after the grade report time frame
  6. The student initiates the request for the incomplete grade before the last day of the class
  7. The instructor and the student submit a Petition for Incomplete Grade form before the last day of the class
  8. In other circumstances, the appropriate grade must be assigned. A failing grade and last date of attendance should be recorded for students who cease attending class without authorization. Students who are unable to complete a course and who do not meet these circumstances should consider dropping course.

The following provisions for incomplete grades apply:

  1. It is in the student’s best interest that incomplete grades are made up by the end of the following academic term. Incomplete grades must be made up and final grades submitted no later than the last day of the subsequent term.
  2. An Incomplete grade may not be considered passing for purposes of determining academic standing.
  3. An Incomplete grade may not be considered for a student in their last term of attendance.
  4. Students who have an incomplete grade and who do not submit complete outstanding coursework by the end of the subsequent academic term, will not be eligible for to apply for a part-time or full-time internship, regardless of their cumulative GPA.
  5. The Incomplete grade counts toward the student’s attempted credit hours, but is ignored in the calculation of the student’s GPA.
  6. The Incomplete grade is expunged from the academic record and the final permanent letter grade is recorded when the final grade is submitted via a Grade Change form.
  7. The Incomplete grade is converted to a F, Failing grade if the student does not submit coursework according to the agreed deadline documented on the Petition for Incomplete form.
  8. The Incomplete grade does not apply to courses such as Capstone, Independent Study, Thesis, Internship, CFL, etc.

Independent Study


Independent Study allows students to explore academic areas of special interest not provided in the existing curriculum. It is carried out under the guidance of a member of the faculty. Students are limited to 3.0 credit hours of Independent Study toward their Master’s program and 6.0 credit hours towards their Doctoral program and may not take more than one Independent Study in a single trimester.


Independent Study is available to students who have completed a minimum of 9.0 credit hours and with a minimum cumulative 3.0 GPA. It must be taken within the student’s degree program.


The Independent Study course is offered as variable credit within each degree program and area of study. It carries a maximum of 3 credit hours for students enrolled in a Master’s program and 6 credit hours for students enrolled in a Doctoral program per trimester. The course number 689 is used across all departments for Master’s and 891 for Doctoral and uses the appropriate area of study subject code.


Independent Study is graded based on the standard ITU letter grade scale (not P/NP).


For all Independent Study programs an Independent Study Contract Request Form must be completed and approved by the supervising faculty and the Department Chair. The approved contract is submitted to the Office of the University Registrar for processing. The student’s contract must:

  • Present an outline of proposed study, which indicates an amount of work equivalent to the lecture and study 147 time devoted to a standard course. This equates to a minimum of 15 hours per 1 trimester credit hour. The proposal must describe the educational value for the student’s total program of study, the specific objectives, and the justification for enrolling in Independent Study.
  • Provide a schedule for meeting with the instructor, for completing assignments/progress reports, for the submission of the final paper or project, and for the criteria used to assign a grade (including specific values if the grade will be based on more than the final paper or project). A minimum of weekly conferences with the supervising instructor is expected, normally on campus. Other arrangements may be made, provided the work may be appropriately supervised.
  • Show preparation and competence to do independent work and to address the proposed topic.

Internship Policy

For internship information, click here.

Repeating Courses

A course with an earned grade of B-, C+, C, C-, D+, D, D-, F, and NP may be repeated for a maximum of two (2) times. A withdrawn (W) course is not counted as a repeated course. Repeating a course is not allowed for courses where an Incomplete (I) grade has been assigned. Earned course credit will be awarded only once. Grades assigned at each attempt are permanently recorded on the student’s transcript and the term (trimester) GPA will not be modified. The highest grade earned will be used in the cumulative GPA calculation.

Time Limits for Degree Completion

All candidates for master’s degrees must complete all the matriculation requirements within six calendar years after initial registration at ITU. See Doctoral program policy for doctoral degree completion time limits.